Servicing: Forest Hills, Chalfant, Churchill, Blackridge, Squirrel Hill, Greenfield, Edgewood
About the Role
The Administrative Coordinator is responsible for supporting the daily operations of 4Seasons PGH by managing scheduling, communication, and basic office tasks. This role helps ensure that jobs are organized efficiently and that clients receive clear, professional communication.
The Administrative Coordinator works closely with the owner and field crews to keep operations running smoothly.
Key Responsibilities:
Scheduling & Calendar Management
Coordinate service schedules, route planning, and calendar updates to ensure efficient daily operations.
Client Communication
Respond to client inquiries, schedule service requests, and provide clear communication regarding service timing, estimates, and updates.
Administrative Support
Assist with organizing job information, maintaining records, and keeping company systems organized and up to date.
Invoicing & Documentation
Assist with preparing invoices, tracking completed work, and maintaining basic administrative records.
Operational Coordination
Support the team by helping manage service details, keeping communication organized, and ensuring information flows clearly between the office and field crews.
Requirements
Must have reliable transportation
Must be organized and level-headed
Must have graduated high school
Must have a laptop (or desk-top computer) and access to Wi-Fi.
About the Company
This role primarily involves office and computer-based work and requires strong organizational skills and attention to detail.
The Administrative Coordinator helps ensure that daily operations run efficiently while maintaining a professional experience for clients.
The Administrative Coordinator plays an important role in supporting the growth and organization of 4Seasons PGH and contributes directly to the efficiency and professionalism of the company.
